Have you ever thought that it would be preferable to have a mail merge
for your legal documents, but lacked the time to complete such a project?
Even once it is done, if the data is not entered perfectly, then it simply
will not work. Further if there is mistake, you have to search through your
document and correct each occurrence of the mistake.
I have found a cost effective solution to the problem of creating legal
documents in an efficient manner. The solution is to use a database program
rather than a word processor to create your documents. You will be surprised
at how easy it will be for your office to create the necessary documents
for a file.
Essentially a mail merge program works on the basis that you create a data
document that contains all the relevant information for a legal matter,
for example the legal description and the names of the owners in a real
estate transaction. Rather than retype this information over again in the
various places that it will go in your documents, this information is fed
once into your computer. Once this is accomplished there are documents waiting
for this information to be placed into. The problem is that once the merge
has taken place then it is difficult to correct mistakes. You have to search
each document and correct each occurence of the mistake. Further you have
to set up multiple document files to take care of all the documents that
a legal matter can have. Further it can be difficult to search for the different
documents you will need.
A database program can do almost anything that you need it to do. Major
companies across the country use database programs of one nature or another
to run their businesses. You can use a database to keep an up to date client
list or to keep track of whiplash cases. Because one uses the same documents
over and over, in a legal file, a database program is ideally suited to
create your documents. In a database program, you have your assistant enter
the basic information about a file on a fill in the blanks basis. Once this
information is entered, the documents are already completed without having
to give your computer the command to merge the documents. For example, if
you enter the information in a transfer in a real estate transaction first,
this information will then be placed in the other documents where it should
be placed. If you make a mistake, you can correct that mistake once and
it is corrected where it appears in all the documents. If you can type and
fill in the blanks, you can complete many legal documents in a short span
of time. As well almost every conceivable document is ready to be used.
Say you do a real estate transaction for a client, then you want to do a
simple will. With a database program you can simple call up another file
and a standard will is ready to fine-tuned and printed.
Less than you think. Because you want to be efficient in the way your office
generates documents, this program will save you money. I will set up the
database to meet the needs of your firm and install it on your computer.
You will be surprised at how easy it is to create your legal documents.
In addition I will offer you free technical support and input any new documents
you wish to use in the future at a reasonable price.
The program works on Windows or Macintosh based computers. In addition it
will work on a network. Because the database program is created by one of
the worlds largest software manufacturers, the inherent reliability of the
product is beyond reproach.
The other benefit that you have is that once you begin working with the
program you can adapt it to your office needs. Including keeping track of
your clients, recent case law of interest, your office library. The uses
are endless.
After using this program you will wonder how your office got by without
it. I will guarantee that it will make a significant difference in your
productivity and efficiency.
